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Once you know how you want all that to work while your workers are so widely distributed, then you can expand out into automated workflow, collaboration, and third-party app integrations. Pay attention to core abilities, especially reliable accessibility, effective backups, secure storage, and user and group management. Knowing what features will work best and in what combination is planning that only you, your IT staff, and your front-line business managers can do.įocus your planning efforts on only key workflows at first and start small. Just because a storage vendor has a long list of features doesn't mean you'll automatically take advantage of them all. The rub is that effective customization requires planning, especially when that customization is around important workflows. Storing and retrieving your company's data needs to adapt and no other storage method can handle those changes as easily as a cloud service. Employees moving away from a central office work model can drastically alter how work gets done. According to a recent survey by (Opens in a new window), at least 50 percent of the US workforce (Opens in a new window) is currently set up for remote work. This kind of customizability is more important now than ever. Or you can focus on collaboration and file sharing features so employees can edit the same files in a team space while protecting their work with versioning. Cloud storage means you can tweak a service so it acts as a lightweight document management system or even a workflow manager that controls how your data flows through a chain of users. The positive side to this ever-growing list of features is that smart organizations can find new and creative ways to use their storage infrastructure. We'll discuss all these issues in more detail below. That creates a back-end morass where it can be difficult to determine where the bits are being stored. This can be daunting not only because some vendors are reluctant to share this information, but also because many solutions rely on value-added resellers (VARs) to productize their cloud storage resources. That means access anywhere via the cloud, a log of who's accessed what and when, and a service that protects data with access control, backups, and encryption.Īt the IT level, administrators need to know which cloud is housing their data and where those data centers are located. For example, any business cloud storage solution needs to be accessible, traceable, and secure. However, there are some key considerations that everyone needs. The sheer number of features that vendors are offering to compete and differentiate themselves can make it hard to zero in on what you need. Unfortunately, that same breadth of capabilities can also present difficulties.
Integration means even if the primary work is being done in another app, such as Salesforce or Slack, all those benefits still apply. You'll need one of them not just to store and organize your data, but also to handle basic collaboration, especially data protection and granular permissions. It also helps if you're moving to a full-on desktop-as-a-service (DaaS) environment. If your employees are still working from home due to the pandemic, and especially if that might become permanent, a cloud storage resource is a bedrock component when building a hybrid work online collaboration space. Most of them also offer app integration with the rest of your cloud service portfolio, especially with other storage and business backup providers. We're talking about things like elastic capacity, inline editing with multi-user versioning, and beefier security. Sure, it's another drive letter where users can share files, but with a managed cloud service behind them, these platforms offer several other capabilities that local storage can't. Since 1982, PCMag has tested and rated thousands of products to help you make better buying decisions. ( Read our editorial mission & see how we test.)Ĭloud storage is a lot more than just a place to dump your company's data.
#Best online cloud storage for photos how to#
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